Administrative Assistant, Project Succeed (Grant Funded)

Highland Community College is seeking a skilled and motivated Administrative Assistant, Project Succeed to support the daily operations of a federally funded student support program. This full-time position is contingent upon the availability of grant funding and is integral to supporting student success through administrative excellence and program coordination.

Key Responsibilities:

• Gather, enter, and update information in databases for reports and other documents.
• Generate necessary forms and maintain records and files.
• Provide administrative support, including preparing correspondence and other written documents.
• Respond to inquiries and complaints, and determine appropriate resolutions.
• Schedule and prepare for meetings, manage mail, appointments, and calendar.
• Create and distribute the departmental newsletter, including editing, publishing, and printing.
• Order and maintain inventory of office supplies; process purchase orders and invoices.
• Prepare and process financial documents, including check requests, travel and expense reports.
• Inform program students of events, meetings, and schedule changes.
• Participate in committees or employee work groups, as needed.
• Perform other duties as assigned.

What We’re Looking For:

Education and Experience:

• High school diploma required; Associate’s degree preferred.
• Two years of office experience, or an equivalent combination of education and experience that provides the required knowledge and skills.

Skills and Knowledge:

• Understanding of office administration principles and practices.
• Proficiency with office equipment, computer operations, and Microsoft Office.
• Ability to prepare and format reports, maintain records, and handle data with confidentiality.
• Excellent customer service and interpersonal skills.
• Ability to communicate effectively and compose professional documents.
• Ability to work collaboratively with a diverse population of students, faculty, and staff.

Why Join Highland Community College?

• Opportunity to make a direct impact on student success through program support.
• Collaborative work environment with diverse students and colleagues.
• Professional development opportunities within a grant-supported setting.

Salary & Benefits:

• Salary Range: $17.57 - $26.35 per hour
• Comprehensive benefits package. Details are available at www.highland.edu/employment.

How to Apply:

Interested applicants should apply online at www.highland.edu/employment. Applications are not complete until the following materials are submitted:

• Online application.
• Cover letter.
• Resume.
• Unofficial transcripts.
• Contact information for three professional references.

For alternative application methods or questions, contact Human Resources at 815-599-3426. Applications will be accepted until the position is filled.

Equal Opportunity Employer:

Highland Community College is an Equal Opportunity Employer. Applications from veterans, minorities, individuals with disabilities, and other diverse groups are strongly encouraged.